📍Inbox How-to Guide

Introduction Inbox is your central hub for staying on top of everything happening in Motion. It collects alerts, notifications, updates, and AI Employee outputs in one place, so you don’t have to jump between apps or views. From here, you can quickly search, filter, and mark items as read — or connect notifications from your AI Employees to keep your workflow organized.

At a glance

• Search for Inbox items to quickly find what you need.

• View and organize with date groupings, chronological order, and empty state guidance.

• Manage notifications by toggling emails, adjusting defaults, and setting AI Employee channels.

• Capture AI Employee outputs by adding “Send to Inbox” steps in their skills for clear summaries and updates.

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Search for an inbox item

How to search for an Inbox item

Goal: Quickly locate a specific notification, update, or AI Employee output in your Inbox.

1. Open Inbox from the left sidebar.

2. At the top of the Inbox panel, click into the Search bar.

3. Type a keyword related to the item (e.g., task name, project, AI Employee).

4. Press Enter or wait for results to appear.

5. Select the matching item from the results to open it.

💡 Pro Tip: Use short, specific keywords (like a task title or project name) for faster results.

View and organize your inbox

How to view and organize your Inbox

Goal: Stay focused and keep your Inbox manageable by using filters and built-in organization.

1. Open Inbox from the left sidebar.

2. To focus only on new items, click the Unread filter at the top.

3. Your Inbox is sorted in chronological order by default, with the newest items at the top.

4. When your Inbox is clear, you’ll see an empty state message letting you know you’re fully caught up.

💡 Pro Tip: Use the Unread filter as a quick way to turn your Inbox into a daily checklist.

Manage inbox notifications

How to manage Inbox notifications

Goal: Choose which events create notifications in your Inbox so you only see what’s most relevant.

1. Open Inbox from the left sidebar.

2. In the top-right corner of the Inbox page, click the cog icon ⚙️ to open notification settings.

   1. Alternatively, go to Settings > Notifications from the sidebar.

3. In the Inbox column, check the boxes for events you want to appear in your Inbox (e.g., task assigned, mentioned in a comment, AI Employee updates).

4. Uncheck any events you don’t want to show up in Inbox.

5. Changes save automatically. Your Inbox will now only display the events you’ve selected, while unselected notifications aren’t deleted; they’re simply hidden and can be re-enabled anytime in notification settings.

💡 Pro Tip: Keep critical events like task assignments and AI Employee notifications enabled so you never miss important updates.

Set up AI Employee notifications

How to set up AI Employee notification with Inbox

Goal: Send outputs from your AI Employees directly to your Inbox so you can review summaries and updates in one place.

1. Open the AI Employee you want to configure.

2. Add or edit a Skill.

3. In the skill editor, click the + to add a new step.

4. From the Actions dropdown, select Send Notification (Motion Inbox).

5. Provide instructions for the notification. Example:

   Send me a notification with title "💪 Meeting Coach for [put the name of the meeting here]" 
   and contents of @Report (step)
   
   Make sure bullet points do not have leading spaces  
   Use well-formatted markdown

6. Save the skill.

7. When the skill runs, Motion will:

   1. Create a notification in your Inbox.

   2. Generate an LLM summary based on the output and context (skill name + inputs).

   3. Display that summary in the run modal for quick review.

💡 Pro Tip: Use Send Notification (Motion Inbox) for reports or updates you want to process later — this keeps your Inbox as a living archive of AI outputs alongside task and project updates.

Conclusion

Inbox is your single source of truth in Motion. By searching, filtering, and organizing items, you can stay on top of updates without distraction. With notification preferences tailored to your workflow, Inbox becomes a focused space where only the most relevant alerts reach you. Keep it clear, keep it customized — and Inbox will help you move faster every day.