📍All Things Calendars How-to Guide

Introduction

Connecting your calendar to Motion helps you keep tasks and events in sync across all your tools. Whether you’re using Google Calendar or Outlook, Motion makes it easy to control what appears where, so you always have a clear and accurate view of your schedule. You can choose to show or hide Motion tasks on external calendars and organize multiple calendars into groups for easier management.

At a Glance

In this guide, you’ll learn how to:

• Show and hide Motion tasks on your external main calendar

• Manage calendar groups for better organization

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How to show Motion tasks on your external calendar

How to Show Motion Tasks on Your External Main Calendar

1. Open Settings Click the gear icon in the bottom-left corner of Motion to open your settings.

2. Go to Auto-Scheduling In the left-hand menu, select Auto-scheduling.

3. Choose Calendar Visibility Under Show tasks on Google & Outlook calendars?, select one of the following:

   1. Show tasks but keep as free — Motion tasks appear in your external calendar, but won’t block off time.

   2. Show tasks and mark busy if deadline at risk — Motion tasks appear in your external calendar and block time if deadlines are at risk.

4. Auto Save & Sync Your tasks will now appear on the external calendar you’ve connected to Motion.

💡 Pro Tip: Motion only syncs tasks to your main calendar (the primary calendar in your connected account). Tasks will not appear on secondary or shared calendars.

How to manage calendar groups

How to Manage Calendar Groups

Calendar groups let Motion know which calendars to check for conflicts when auto-scheduling tasks.

1. Open Settings Click the gear icon in the top-left corner of Motion.

2. Go to the Calendars Tab In the left-hand menu, select Calendars.

3. Find Calendar Grouping Scroll down to the Calendar Grouping section. You’ll see groups like My Calendars or Frequently met with.

4. Edit a Group Click Edit next to the group name. From here, you can add or remove connected calendars.

5. Save Your Changes Motion will use the updated group to detect conflicts when scheduling tasks.

💡 Pro Tip: Keep your work and personal calendars in separate groups so Motion only checks the ones that matter when planning your day.