💡AI Agenda

Introduction

AI Agenda is your daily control center in Motion. It brings together your daily tasks into a single view so you always know what to focus on next. Instead of bouncing between projects or calendars, you can manage your day right here — checking off tasks, making quick edits, and keeping your plan up to date.

At a Glance

• Access your agenda: Open AI Agenda from the sidebar.

• Stay on track: See today’s tasks and meetings in one place.

• Take action quickly: Complete, edit, or reschedule tasks without leaving your agenda.

• Treat it like a doc: Add tasks inline with /task, edit text, and reorder items just like in a document.

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Access your agenda

Access Your Agenda

AI Agenda is just a click away in your sidebar. Here’s how to open it:

1. In the sidebar, click AI Agenda (look for the clipboard icon).

2. The badge count shows how many tasks are past deadline — a quick snapshot of what needs your attention.

3. Note: The count only applies to tasks where you have marked as "warn if past due."

4. Once opened, you’ll see your day’s tasks and deadlines all in one place.

Mark tasks complete

Mark Tasks as Complete

As you move through your day, checking off tasks keeps your AI Agenda clean and up to date.

1. Open AI Agenda from the sidebar.

2. Click the circle icon left of the task to mark it complete.

3. The task greys out in your active list.

💡 Pro tip: Completing tasks in AI Agenda automatically syncs across all projects, so you never have to mark the same task twice.

Edit a task

Edit a Task

Sometimes plans change — deadlines shift, priorities update, or details need tweaking. You can edit tasks directly from your AI Agenda.

1. Hover over the task you want to update and click on your task name.

   1. For a quick edit, you can select the deadline and duration on the right of the task name.

2. A detailed task view opens.

3. From here, you can:

   1. Update the deadline to reflect a new due date.

   2. Adjust the duration if the task will take more or less time.

   3. Change the priority to tell Motion how important it is.

   4. Edit the description or details so everything stays accurate.

4. Close the panel — your changes save automatically.

💡 Pro tip: The moment you edit a task, Motion recalculates your schedule to keep everything on track.

Treat AI Agenda as a doc

Treat AI Agenda as a Doc

Your AI Agenda isn’t just a static list — it behaves like a living document. You can edit and customize it directly in-line, just as you would in any regular doc.

• Add inline tasks: Type /task anywhere in your agenda to instantly create a new task.

• Edit freely: Adjust text, add notes, or expand details without leaving the agenda.

• Reorder items: Click on the 6 dots to drag and drop agenda items to prioritize the way you prefer.

💡 Pro Tip: Use your agenda as a single source of truth. Jot down thoughts, create tasks on the fly, and rearrange items — all in one editable doc-like space.

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What’s Next

Now that you know how to access, complete, and edit tasks in your AI Agenda, you’re ready to make it part of your daily routine. The Agenda works best when you check it regularly — think of it as your personal command center for staying on top of deadlines.

• Start your day here: Review upcoming tasks before jumping into meetings.

• Keep it updated: Mark tasks complete as you finish them to keep Motion’s schedule accurate.

• Stay flexible: Edit details when plans shift — Motion adapts instantly.

Conclusion

Your AI Agenda is more than a list — it’s a live view of what matters most today. With a few clicks, you can act on updates, track your progress, and keep your schedule aligned with your priorities. By building the habit of using your AI Agenda daily, you’ll stay focused and free up mental energy for the work that actually moves you forward.