☁️What is Motion?

Learn what Motion is, how it works, and why it’s built to save you time every day.

🧠 Why Motion exists

Work has never been more fragmented. Teams juggle endless tools, calendars, and documents while wasting hours manually scheduling, rescheduling, and chasing updates. The result? More time managing work than actually doing it.

Motion exists to flip that equation. By combining your human expertise with AI speed, Motion removes the busywork, keeps plans up to date automatically, and helps you focus on the work that really moves the needle. It’s not just another productivity app; it’s where people and AI work together to get more done, with less chaos.

👀 Motion at a glance

Motion is an AI-powered all-in-one workspace that combines your tasks, projects, calendar events, docs, and data. Instead of juggling multiple tools, you manage everything in one place.

4 key things to know:

1. AI-powered → Motion doesn’t just organize work; it drafts, prioritizes, schedules, and automates it.

   1. That means less manual effort → Motion takes work off your plate and speeds up delivery.

2. Unified working hub → Tasks, projects, events, and docs live side by side, connected and searchable.

   1. That means no more juggling tools → everything you need is in one place, always in sync.

3. Collaboration-ready → Share work with teammates, assign tasks, and keep everyone aligned.

   1. That means smoother teamwork → fewer miscommunications, faster follow-through, and no confusion about who’s responsible.

4. Always adaptive → Plans adjust automatically when priorities or schedules change.

   1. That means peace of mind → Motion flexes with your day so you stay on track without constant re-planning.

Motion gives you the clarity of one system of record, with AI built in to keep work moving forward.

👤 Who is Motion for?

Motion is designed for anyone who wants to spend less time managing work and more time doing it — from individuals to large teams.

Individuals

• Keep all tasks, events, and notes in one place.

• Let AI handle scheduling and reminders so nothing slips through the cracks.

Teams

• Collaborate on projects with shared tasks, stages, and docs.

• Use AI Notetaker for consistent meeting notes and action items.

• Assign responsibilities clearly and avoid “who’s doing this?” confusion.

Companies

• Standardize workflows with Project Workflow Templates. (learn about projects here)

• Scale AI Employees across departments for sales, marketing, and operations.

• Centralize knowledge so AI can generate context-aware outputs for the whole org.

Whether you’re managing your personal workload, coordinating with a small team, or running operations across a company, Motion grows with you.

AI features

Motion's AI Features

Motion is an AI-powered workspace, every part of the product is designed to help you offload work to AI while staying in control.

AI Chat Ask questions or give instructions in plain English. Plan your day, draft documents, summarize notes, or prep status updates; all inside Motion.

AI Notetaker Automatically joins your Zoom, Google Meet, or Microsoft Teams calls (with permission). Captures transcripts, generates summaries, and creates action items you can approve.

AI Employees & Skills Onboard pre-built AI Employees, like Alfred the Executive Assistant. They come with ready-to-use skills; and you can customize those skills to fit your needs. For example, skills can draft emails, prepare meeting briefs, or run workflows on your data.

AI Knowledge A central hub where you add personal and/or company context: documents, processes, or guidelines; so AI answers and drafts are specific to your team.

AI Docs Start with an AI draft, refine with feedback, and roll back changes anytime.

AI Sheets Upload data, then use AI Skills to enrich rows at scale (like lead scoring or email generation).

Together, these features let AI handle drafting, summarizing, scheduling, and enrichment, while you focus on decisions and strategy.

Core building blocks

Core building blocks of Motion

Motion combines the essentials of work management into one system. These building blocks are the foundation of how you organize and track work:

Tasks Actionable units of work with a duration and deadline. Tasks are dynamic and can be auto-scheduled into your calendar so they always have a time and place.

Workspaces The highest-level container in Motion. Workspaces define where your tasks, projects, docs, and AI Employees live. They let you separate personal work from team or company work, and control visibility and collaboration.

Projects A collection of tasks grouped toward a goal. Projects can be regular (ad hoc) or workflow-based (with reusable templates and stages).

Events Fixed-time commitments like meetings or appointments. Events are static and never auto-scheduled by Motion’s AI.

Docs Collaborative documents where you can draft, edit, and refine content. Docs support inline tasks, sub-docs, and AI-powered drafting and critiques.

Sheets Structured tables for business data. Upload, organize, and enrich rows with AI Skills to handle work at scale.

These building blocks connect seamlessly. A task in a doc shows up in your project; and everything sits neatly inside a workspace. Motion links it all so your work stays organized without extra effort.

🤖 Scheduling & productivity engine

At the heart of Motion is its AI scheduling engine. It takes all your tasks, events, and priorities, then automatically builds a plan for your day and adapts it as things change. (See auto-scheduling for more info)

How it works

• Tasks are scheduled into open calendar time based on their duration, priority, and deadlines.

• Events set as busy act as fixed anchors. Tasks move around them and never gets scheduled over them.

• Priorities, deadlines, and blockers are respected, so critical work (ASAP) comes first.

Why it matters Instead of manually moving tasks around when new meetings appear, Motion adjusts your schedule for you. Your calendar becomes a living plan — always current, always optimized.

💡 Note: Auto-scheduling is adaptive, not fixed. The schedule will adjust as your availability, deadlines, and priorities shift.

Key Takeaway

Motion is an AI-powered work management environment that unifies your tasks, projects, events, docs, and data in one place. Its AI-first approach means scheduling, drafting, and automation happen for you while you stay in control.

For individuals, teams, and companies, Motion removes the friction of scattered tools and manual coordination.

The result: more focus on the work that matters, and less time spent managing it.