📍Integrations How-to Guide

Introduction

Motion integrates seamlessly with the tools you already use, helping you save time and streamline your workflows. Whether it’s syncing calendars, automating tasks, connecting communication channels, or leveraging AI, integrations extend Motion’s capabilities so you can stay productive without switching apps. By setting up the right integrations, you ensure Motion works hand in hand with your daily toolkit.

At a Glance

In this guide, you’ll learn how to:

• Enable Siri Shortcuts to create tasks hands-free.

• Configure Zapier to connect Motion with hundreds of other apps.

• Generate an API key for custom workflows.

• Integrate Slack for instant notifications and updates.

• Manage integrations in Settings to stay in control.

Set up Siri shortcuts for Motion

1. Enable Siri Shortcuts for Motion

   1. Open the Shortcuts app on iOS.

   2. Locate Motion in the list of apps.

   3. Enable Siri Suggestions and Spotlight Search.

2. Disable Conflicting Shortcuts

   1. Turn off Siri suggestions for Reminders and Notes in iOS settings.

3. Create Tasks with Siri

   1. Activate Siri by saying: “Hey Siri, Motion”

   2. Dictate your task: “Remind me to prepare slides by Friday, two hours estimated.”

Set up Zapier

Set Up the Trigger

1. Log in to your Zapier account.

2. Click on "Make a Zap" at the top of the page.

3. Select "Microsoft To-Do" as the trigger app, for example. (You can connect other available apps to Motion)

4. Choose the appropriate trigger event, such as "New Task."

5. Connect your Microsoft To-Do account (or the account you're trying to integrate with) to Zapier and test the trigger to ensure it fetches task data correctly.

Configure the Action

1. Choose "Motion" as the action app.

2. Select "Create Task" as the action event.

3. Connect your Motion account to Zapier.

4. Test the action to allow Zapier to create a sample task in Motion.

5. Turn on the Zap to automate the process.

Note: This Zapier integration allows you to create tasks in Motion, but this is a one-way connection. This means tasks in Motion won't trigger actions in the app you've connected with Motion.

How to generate an API key

API keys allow you to connect Motion with external tools and workflows. Follow these steps to create one:

1. Go to Settings From the left-hand sidebar, click API under the Integrations section.

2. Create a new key Click the + Create API Key button.

3. Name your key Give your key a descriptive name so you can identify it later (e.g., Zapier Connection or Custom Script).

4. Generate the key Click Create. Motion will generate a unique API key.

5. Copy and use Copy your new key and paste it where required in your external tool or integration.

Keep your API key secure—treat it like a password.

How to manage your API keys

Once you’ve created an API key, you can update its settings or remove it if no longer needed:

1. Open the API settings Go to Settings → API to view all your existing keys.

2. Select the key Find the API key you want to manage and click the three-dot menu next to it.

3. Choose an action:

4. Edit API key permissions – Update access levels for the key.

5. Disable API key – Temporarily turn off the key without deleting it.

6. Delete API key – Permanently remove the key if it’s no longer in use.

💡Pro Tip: Regularly review your API keys. Disable or delete any that aren’t actively used to keep your workspace secure.

How to Connect Motion to Slack

1. Open Motion and go to Settings.

2. From the left sidebar, click Integrations.

3. Find Slack and click Add connection.

4. A pop-up will open. Select Link Slack Account.

5. Follow the prompts to log into Slack and authorize the connection.

6. Once linked, you’ll see your connection listed under Slack Connections with a status of Connected.

👉 If your connection ever shows an error, use the Reconnect button to re-link.

Manage Integrations in Settings

From the Integrations tab in Motion settings, you can view, add, and manage all your connected tools in one place.

• Existing Connections: See all integrations currently linked to your workspace, such as Slack, Gmail, Salesforce, or API Keys. Each shows the number of connections in use.

• Manage Options: For each integration, you can reconnect, remove, or share access with your team.

• Add New Integrations: Scroll down to connect additional tools like HubSpot, Microsoft Teams, GitHub, or Mailgun. Simply click Connect and follow the setup steps.

• Search Bar: Use the search bar if you’re looking for a specific integration.

This dashboard gives you complete control over keeping Motion synced with the apps you rely on every day.