The Top 8 To-Do List Apps

76% of Americans use a to-do list to organize and manage their day.

But there are a few problems with paper to-do lists, like:

Long paper to-do lists are difficult to prioritize and organize
It’s hard to find tasks on a long written to-do list.
Paper to-do lists kill trees
It’s easy to forget to bring your to-do list notebook or paper with you when you’re on the go

Good news: There’s a better way. And hundreds of thousands of people are already using it.

To-do list apps.

They’re a digital tool to create to-do lists, organize them, and often, even collaborate on work with teams and delegate tasks to others.

Let’s examine the top 8 to-do list apps.

In this article, we look at:

Motion
Todoist
TickTick
Any.do
Microsoft To Do
Notion
Google Tasks
ClickUp

You’ll get our first impressions of each platform, and we’ll list the features and pricing. Plus, we’ve included a short walkthrough video for each tool.

Let’s jump in.

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Motion (The best to-do list app for productivity, complex projects, and teams)

First impressions

Full disclosure. You’re on the Motion blog.

However, we feel Motion’s amazing — and innovative — functionality puts it at the top of this list.

Motion does everything you expect in a to-do list app. But it also manages, organizes, and optimizes everything you do in a day — tasks, projects, meetings, habits, calendars, your schedule. You can use it for both your personal life and work life too.

You can also collaborate with your entire work team — sharing and delegating work in team workspaces.

The kicker?

It also builds your daily schedule (to-do list) using artificial intelligence. It prioritizes your work by level of importance and due dates. If you don’t complete a task by deadline or your plans change, it rebuilds your schedule.

You can also use Motion to schedule meetings — without back and forth messages to find a time that works for everyone. Motion will even suggest the ideal meeting times to optimize your productivity.

It’s kind of like a productivity assistant and personal assistant built into one.

Try Motion for free for 7 days here

Features

Motion’s features include:

To-do lists
Tasks
Subtasks
Recurring tasks
Estimated task duration
Task assignees
Task statuses — i.e., Not started, In review, Completed
Task comments
Task notes and attachments
Task auto scheduling
Task reminders
Priority levels
Deadline types — soft deadline, hard deadline, no deadline
Projects
Project assignees
Labels
Filters
Views
Workspaces
Meeting scheduling
AI schedule builder
AI time blocking
Calendar view
Calendar sync
Team workspaces
Team projects
Project templates
Mobile app

Pricing

Motion costs more than other to-do list apps, but it also does way more and can save you far more time each week — which means more time for your passion projects, hobbies, family, and friends.

Individual pricing (monthly billing): $34 per month
Individual pricing (yearly billing): $19 per month
Team pricing (monthly billing): $20 per user per month

Team pricing (yearly billing): $12 per month per user

A peek inside …

Here’s a to-do list in Motion:

And here’s a look at a schedule (to-do list) created by Motion’s AI schedule builder:

Motion AI Schedule Builder (Calendar View)

Projects inside Motion look like this:

To see Motion in action and learn more, check out this tutorial video:

Try Motion for free for 7 days here

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