Project collaboration tools help your team flourish — they keep everyone on the same page and working cohesively.
Better preparation, streamlined communication, and effective collaboration. More deadlines are met, more projects are successful, and there are fewer fires to put out.
Best of all, they help balance workloads, reduce overtime, and maintain weekends.
Sounds nice, doesn't it?
This post reviews the top project collaboration tools for 2024. These tools enhance productivity by streamlining project planning, communication, file-sharing, collaboration, and workflow.
Without beating around the bush and eating up your precious time, let's dive right into our top picks.
The best project collaboration software
- AI-powered task and project management
- Real-time team communication
- Interactive video conferencing
- Team training and enablement
- Asynchronous video communication
- Visual collaboration and brainstorming
- All-in-one workspace for notes and project management
- Video conferencing and virtual meetings
- Collaborative focus time software
- Meeting transcription and AI-powered notes
How to choose the best project collaboration tool
When choosing a project collaboration tool, several key criteria can help you find the best fit for your team:
- Team size and structure: Larger teams may need software that supports more users and offers advanced organization features
- Project complexity: Complex projects require robust tools with features like Gantt charts, dependency tracking, and advanced reporting
- Workflow integration: The software should integrate seamlessly with existing tools and processes.
- Ease of use: An intuitive interface encourages team adoption and reduces the learning curve
- Budget constraints: Cost-effectiveness is vital, especially for small businesses or startups
A quick look at the best project collaboration tools for teams
Collaboration software for AI-powered task and project management
Motion
Motion is an AI-powered project and task management solution.
It integrates with your calendar and automatically adds tasks and projects into different time slots in your day to help you be your most productive self.
It also has the ability to reschedule your day with the help of AI whenever something comes up or is pushed back.
It has the full functionality needed for in-depth project management but is still incredibly easy to use.
Standout features
- AI-driven task scheduling and prioritization
- Automated project workflows
- Intelligent calendar management
- Meeting scheduling assistant
- Email integration for task creation
Motion pricing (billed annually)
- Individual: $19 per month
- Team: $12 per user per month
- Motion offers a 7-day free trial
Why choose Motion?
- It can replace multiple tools within your tech stack
- It accurately understands individual and team capacity
- It helps your team schedule and prioritize the most important work at the most important time
Best collaboration software for real-time team communication
Slack
Slack has become the de facto standard for team communication in many organizations. It provides a wide range of ways to communicate with your team through messages and channels, such as voice memos, calls, videos, or text.
While not a dedicated project management tool, its robust messaging and integration capabilities make it essential to many teams' collaboration stacks.
Standout features
- Real-time messaging with channels and threads
- Voice and video calls
- Extensive third-party integrations
- Customizable notifications
- Powerful search functionality
Slack pricing (billed annually)
- Free plan available
- Pro: $7.25 per user per month
- Business+: $12.50 per user per month
- Entertainment Grid: Contact for pricing
- Slack offers free trials of its Pro and Business+ plans to Workspace Owners and Admins upon request
Why choose Slack?
- It enhances team communication with instant messaging, file sharing, and video calls
- Its intuitive design promotes user adoption
- It deeply integrates with many of the tools your team is already using
Collaboration software for unique and interactive video conferencing
Around
Around, which was acquired by Miro Labs in 2022, is a video conferencing tool that was designed to help hybrid-remote teams create, collaborate and celebrate together. What we love about Around is the fact that it makes something draining (video calls) still fun.
Standout features
- React or respond to conversations with chat messages, emojis, and GIFs
- Share your device screen or images and screenshots from your camera roll
- Collaborate on notes and receive a follow-up summary over email after the call
- Create and manage dedicated rooms for projects or recurring meetings
- Stay connected with your team by seeing who's in what room
Why choose Around?
- Create deep connections among team members in a remote environment
- Encourages consistent, clear communication while not causing video fatigue
- Foster high-energy engagement to make work and projects fun
Around pricing
- Free
Collaboration software for team training and enablement
Tettra
Tettra is an AI internal knowledge base that helps your team document and access your most important processes.
Again, it is not a project management tool, but it is very helpful for teams that have repeatable processes involved in their work.
With Tettra, remote teams can enable new team members to be successful on the projects they are assigned as quickly as possible.
Standout features
- Create content inside Tettra's simple editor
- Store answers to consistently asked questions
- Store best practices on how to complete common tasks
- Instant AI-powered search and answers
- Identify knowledge gaps instantly
Tettra pricing (billed annually)
- 30-day free trial on basic and scaling plans
- Basic: $4/per user/month
- Scaling: $8/per user/month
Why choose Tettra?
- Enables team members to access important company processes instantly
- Encourages team members to learn independently while still feeling like they have all the resources they need to do so
- Decreases employee ramp-up time, allowing team members to make an impact faster
Collaboration software for asynchronous video communication
Loom
Loom is a video messaging platform that empowers its users to communicate more effectively wherever they are.
With Loom, remote users can send team members video messages to better explain a challenge or update.
In these videos, they can even share their screen and better explain the situation.
Standout features
- Asynchronously record your screen and yourself at the same time
- Edit your videos instantly to prevent the need to rerecord
- Share or embed your video anywhere you work
- Access video and viewer analytics
- Utilize AI workflows to instantly turn your videos into text-based documents
Loom pricing (billed annually)
- Free plan available with up to 25 videos/person (up to 5 mins/video)
- Business: $12.50/creator/month
- Enterprise plans available by contacting sales
- Loom AI: This add-on costs an additional $4/creator/month
Why choose Loom?
- Allows team members to communicate as clearly as possible when working remotely
- Enhances remote collaboration and allows viewers to watch and respond at a time that works best for them
- Understand who watched your video and when to enhance your follow-up
Collaboration software for visual collaboration and brainstorming
Whimsical
Whimsical describes itself as an iterative product workspace.
It helps teams build clarity and shared understanding faster with documentation tools for solving any product challenge.
What we love about Whimsical is the fact that it is so easy to use, and can help us express our ideas in a beautiful and easy-to-understand way.
Standout features
- Flow charts for building user flows and process diagrams
- Mind maps for brainstorming, organizing ideas, and showcasing your thought process
- Wireframes for showcasing future content pieces or websites
- Whimsical AI which helps generate both flow charts and mind maps instantly
Whimsical pricing (billed annually)
- Free plan available
- Pro: $10/month/editor
- Org: $20/month/editor
Why choose Whimsical?
- A fun way for teams to showcase and collaborate on project assets remotely
- The ability to showcase ideas more clearly and decrease the time to completion
- It's easy and intuitive to use and comes with incredible features
Collaboration software for an all-in-one workspace for notes and project management
Notion
Notion is a versatile workspace that combines note-taking, task management, and team collaboration into a highly customizable platform.
Its flexibility allows teams to create tailored project management systems that fit their specific workflows.
Standout features
- Flexible page and database structures
- Customizable templates
- Real-time collaboration
- Rich media embedding
- Integration with other productivity tools
Notion pricing (billed annually)
- Free plan available
- Plus: $10/per seat/month
- Business: $10/per seat/month
- Enterprise plans available
Why choose Notion?
- A flexible platform that adapts to various workflows
- Centralizes information in one accessible location
- Easy space for collaboration on notes and documents
Collaboration software for video conferencing and virtual meetings
Zoom
Zoom is likely the most well-known video conferencing platform in the industry.
With Zoom, teams can connect, collaborate, and get more done together with trusted video meetings.
It's expanded its feature set in the last few years to even include things like spaces, docs, clips, whiteboards, tasks, and more.
Standout features
- High-quality video and audio calls
- Screen sharing capabilities
- Recording options for meetings
- Collaboration features like reactions, whiteboards, tasks, and docs
- AI to help with meeting agendas, notes, and recaps
Zoom pricing (billed annually)
- Free plan available
- Pro (1-9 users): $13.32/month/user
- Business (10-250 users): $18.32/month/user
Why choose Zoom?
- Ideal for teams needing reliable virtual meeting spaces
- Works well even with weaker internet connections
- It's possible to run just the Zoom free plan if you have a tight budget
Collaboration software to improve collaborative focus time
Flow Club
Flow Club is a virtual co-working space designed for users to manage the downsides of working remotely.
With this tool, users essentially sign up for a focus session with other remote workers and dedicate that time to completing a specific project.
Standout features
- Dedicated space for collaborative deep work
- Ability to listen to music, chat, react to completed task items, and go on and off camera while working together
- Opportunities to set goals and achieve them as a group
Flow Club Pricing (billed annually)
- $400/year
- 50% discount for hosting a qualified number of sessions
Why choose Flow Club?
- Fosters teamwork remotely
- Encourages team members to prioritize focus time
- Holds team members accountable in a fun and non-judgemental way
Collaboration software for meeting transcription and AI-powered notes
Fireflies
Fireflies.ai is an AI-powered meeting assistant that aims to make team meetings more productive and actionable.
Automatically transcribing and analyzing conversations helps teams capture important information and turn discussions into concrete action items.
Standout features
- Automated meeting transcription
- AI-generated meeting summaries
- Searchable meeting library
- Task and action item extraction
- Integrations with popular video conferencing and project management tools
Fireflies pricing (billed annually)
- Free plan available
- Pro: $10/per seat/month
- Business: $19/per seat/month
- Enterprise: $39/per seat/month
Why choose Fireflies?
- Ensures no important detail is missed during meetings
- Saves time on note-taking and allows focus on the discussion
- Compare trends and measure the quality of your team’s conversations over time
Why Motion is the best tool for project collaboration
We discussed some really fun tools that encourage collaboration, offer space for team brainstorms, showcase ideas, make remote communication as clear as possible, and so much more.
But none of the tools we discussed can increase project collaboration in as many ways as Motion.
That's because Motion is an AI personal assistant, project management tool, scheduling tool, and focus tool all in one.
Learn more about how Motion can help your team below.
Motion acts as a project manager and can keep track of detailed tasks and projects
Motion has really expanded its product to meet the deep project management needs of larger organizations.
With Motion, you can create workspaces and projects with individual tasks, attach documents, create labels, take detailed notes, add comments, and more.
Additionally, most project management tools make you spend hours re-evaluating deadlines and shifting tasks.
They don't even consider your calendar, so you end up double-booking yourself into oblivion and never feeling productive.
Motion is different.
It's in a league of its own with built-in calendar scheduling that takes your tasks, deadlines, and meetings into account.
It helps you accurately understand how much time you have to complete deep work, protect your time, and reschedule tasks based on priority when an emergency comes up.
Motion understands team capacity and can determine the best time for a team member to work on a specific task and if someone is over-allocated
With Motion, project managers can assign tasks to individuals with details like priority level, duration, due date, start date, and more.
From there, Motion will automatically schedule the task for a time that works best for that person.
It'll also take into account blocked tasks and will alert the task creator when someone is over capacity.
Motion also has features like time tracking, so project managers can compare actuals to estimates and get more granular when planning out future projects based on previous findings.
Motion can automate repeatable processes with Project Workflow Templates
One of Motion's standout features is its Project Workflow Templates.
If your work involves repeatable processes, these templates are a lifesaver.
They automatically create and assign tasks, schedule them on your calendar, and move the project forward as tasks are completed.
No more manually juggling who's doing what or tracking progress—Motion handles it all seamlessly.
With Project Workflow Templates, you can bid farewell to the headache of managing intricate SOPs manually.
Try Motion today
If you're ready to transform the way you manage your day, we'd love for you to give Motion a try!
We offer a seven-day free trial so that you can experience the benefits of AI-assisted project management and dynamic scheduling.
