If you tend to forget, forget that you forgot, or fear forgetting, an artificial intelligence (AI) reminder app is the tool for you. It will help you stay organized and better manage your time and tasks, whether in your personal life or business.
AI reminder apps help you track tasks, appointments, and deadlines effortlessly. They remind you of upcoming events and optimize your schedule, ensuring your day is as productive as possible.
But if you’re new to AI-powered reminders, finding the right fit for your needs can be tricky.
This post explores some of the top AI reminder apps on the market today. Discover how these innovative apps can transform your task and time management, and discover the best reminder app to help you take back your time.
The 6 best AI reminder apps
- Motion for schedule management
- Trevor AI for simplicity and affordability
- Microsoft To-Do for integration with Microsoft tools
- Google Assistant for versatile AI assistance
- Clockwise for teams and organizations
- Taskade for collaborative task management
What to look for in an AI reminder app
When choosing an AI reminder app, several considerations can help you pick the best one for your needs.
Task management features
Look for task management features like task lists, scheduling, due dates, and recurring tasks. The tool should also let you prioritize tasks and set reminders accordingly. Another useful feature is AI-powered smart suggestions that suggest the best task times.
User experience
Your choice for an AI reminder app should have an uncluttered, user-friendly interface that is easy to navigate. It should also have the flexibility to customize the app to fit your workflow and preferences.
The AI reminder tool should be available on multiple systems (iOS, Android), and information should sync seamlessly across devices. Finally, the tool should be easy to set up, use, and onboard new team members.
Integrations
The right tool will be compatible with other productivity tools you use and integrate seamlessly with your existing calendar app. API availability helps integrate the app with custom solutions or workflows.
AI and automation
An AI reminder app should automatically schedule tasks based on your availability and priorities.
Notifications and reminders
You should be able to customize notification types and frequencies to best suit your preferences. For instance, you should be able to sleep or reschedule reminders quickly. The tool should also allow you to set multiple reminders for a single task.
Pricing
Compare the features available in free and paid versions. Assess whether the advanced features justify the cost.
The best AI reminder apps at a glance
Top AI reminder apps currently on the market
The following tools are our top 6 picks for AI reminder apps in 2024.
Motion: Best for schedule management and time blocking
Motion is an easy-to-use AI task management app. It keeps you on track with tasks and meetings, balances workloads, accounts for unforeseen circumstances, and ensures you hit all your deadlines.
Key Features:
Motion builds a daily schedule for each team member based on preferences, deadlines, parameters, dependencies, and scheduled calendar events. This dynamic schedule reprioritizes and rearranges tasks to accommodate missed due dates or last-minute additions.
In addition to personal daily or weekly schedules, a teamwide schedule grants visibility into everyone’s project assignments, progress, and time availability for meeting scheduling.
Motion offers various productivity reminders, notifications, and alerts:
- Workload balancing alerts: Alerts notify you when workloads are unbalanced, or you’re unlikely to meet a deadline. This helps prevent burnout and allows you to redistribute tasks accordingly within your team to stay on track.
- Meeting reminder banner: Meeting reminders not only alert you to a meeting that’s about to start but also enable you to join the meeting with one click on the banner itself.
- Project notifications: Set up project and task updates via email or Slack notifications so you stay informed on project and team developments. Customize notification preferences to manage updates your way.
- Focus banner: To reorient you when you get distracted, a notification banner on your screen will remind you to focus on your current task.
Motion natively integrates with third-party calendar apps (iCloud Calendar, Google Calendar, and Outlook Calendar), consolidating everything and creating one master calendar of all your scheduled tasks and events.
Gmail and Outlook Mail integration allows Motion to automatically convert emails into scheduled tasks. Using your integrated email service, you can also create and send custom meeting reminders.
Motion’s Siri integration allows you to create tasks via voice commands, which Motion then automatically adds to your schedule.
Pricing:
Individual plan - $19 per month
Team plan - $12 per user per month, billed annually
Motion offers a 7-day free trial. Check out the pricing page to discover your monthly ROI (of money and time) with Motion.
Trevor AI: Best for simple, free daily planning
Trevor is an AI-powered personal assistant designed to optimize task management and scheduling.
Using AI, Trevor analyzes your calendar and task list to suggest the best times to complete tasks, ensuring they fit smoothly into your daily routine. It prioritizes tasks based on urgency, deadlines, and personal preferences, helping you stay focused on what matters most.
Key Features:
The Task Hub consolidates and organizes all your tasks in the app and across different integrated third-party task apps into one to-do list. Then, Trevor auto-generates time durations for each task, which you can customize.
Personalized AI Suggestions and Rescheduling Suggestions help you plan one day, three days, one week, or a task list in seconds.
Trevor integrates with Google Calendar and Microsoft Outlook 365 to help you manage tasks and appointments effectively.
Trevor's AI also provides context-aware reminders, alerting you about tasks at opportune times. For example, it might remind you to prepare for a meeting a day in advance or prompt you to complete a task before a deadline.
Personal Scheduling Insights are daily emails from Trevor AI that offer personalized task recommendations and actionable suggestions for optimizing your schedule. It includes a daily overview with progress tracking, overdue tasks, and recurring tasks.
Pricing:
Trevor’s robust free plan is more geared towards personal use. Its Pro plan, at $36 per year, is better suited for professional use. The Pro plan includes a 7-day free trial and a 30-day money-back guarantee.
Microsoft To-Do: Best for Microsoft integration
Microsoft To-Do is a simplified task management solution with seamless integration into the Microsoft ecosystem.
Key Features:
Task Management features include task lists, due dates, reminders, and recurring tasks. You can also share to-do lists with your contacts. A simple, easy-to-use interface lends itself to basic task management functions.
My Day offers intelligent, personalized suggestions for planning your daily or weekly to-do lists based on your usage patterns.
Microsoft To-Do is deeply integrated with Microsoft Office Suite, Outlook, and other Microsoft services such as Outlook Tasks and Microsoft Planner. It’s available on iOS, Android, web, and Windows and syncs seamlessly across Microsoft devices and services.
Pricing:
Microsoft To-Do is free across all devices and included in Microsoft products and apps. Advanced features are integrated within Microsoft 365 subscriptions.
Google Assistant: Best versatile AI assistant
As your AI personal assistant, Google Assistant provides personalized recommendations, reminders, and updates based on your preferences and activities. It also manages your calendar and schedules events.
Key Features:
You can use simple voice commands to set, view, edit, or delete reminders by saying, “Hey, Google.” You can also type your reminder into the Google Assistant app on your mobile device.
Types of reminders you can set include:
- Time-based reminders: reminders for specific times
- Location-based reminders: reminders that trigger when you reach a specific location
- Recurring reminders: reminders that repeat on a regular schedule
- Event-based reminders: reminders based on your scheduled events in Google Calendar
Google Assistant seamlessly integrates with other Google services, such as Gmail, Google Calendar, Photos, Keep, and Tasks, as well as various third-party apps and services.
Access Google Assistant on your smartphone or tablet to set and manage reminders on the go. Use Google Home or Nest devices to set reminders using voice commands at home. Set and receive reminders directly on your wrist with a Wear OS smartwatch.
You’ll receive notifications on all your connected devices, ensuring you never miss a reminder.
It’s worth noting that Google’s most advanced AI model, Gemini, is starting to permeate Google’s various apps and devices. A complete integration of Gemini into Google Assistant is inevitable, which would make Google Assistant a far more formidable AI tool.
Pricing:
Google Assistant comes free and standard on all devices within the Google Ecosystem. The free app is also available for compatible non-Google devices, such as iPhones and iPads.
Clockwise: Best for teams and organizations
Clockwise is an intelligent calendar management and team scheduling platform. It helps larger teams and organizations optimize meeting schedules and maximize employee focus time.
It’s particularly useful for remote teams to coordinate schedules and maximize productivity across different time zones.
Key Features:
Clockwise automatically finds the best meeting times based on participants' availability and preferences. It helps book flexible events and holds, and it instantly moves events and adjusts schedules to accommodate last-minute additions.
Every member of your team gets an AI-powered personal calendar assistant to help them optimize their calendars while maintaining the teamwide schedule. Get visibility into team members’ availability and optimal meeting times on a clean and straightforward interface.
You and attendees receive automatic notifications when a meeting with your link is confirmed, canceled, or rescheduled.
Conveniently book, modify, or cancel multiple meetings at once if you need to fill or clear your schedule. Review and approve changes to your schedule before they are made.
Focus time optimization ensures everyone has time built into their day for deep work. Create and protect time blocks for deep work, receive proactive alerts when teammates have low focus time, and project future bandwidth with time analytics and weekly review emails.
Clockwise integrates with Google Calendar, Outlook, Zoom, and Slack for seamless communication and scheduling.
Pricing (billed annually):
Free plan
Teams - $6.75 per user per month
Business - $11.50 per user per month
Enterprise - Contact for pricing
The Teams plan includes a 30-day free trial. Qualified startups can receive a 50% discount on their plan upon request.
Taskade: Best for collaborative task management
Taskade is a versatile productivity tool for task management, team collaboration, and project planning. It offers a user-friendly interface for creating and organizing tasks, notes, and mind maps.
Key Features:
Taskade combines task management with collaboration features, making it suitable for teams. It offers a flexible platform for real-time planning, organizing, and tracking tasks and projects, enhancing team productivity and communication.
You can assign and manage due dates and deadlines and set reminders for tasks and subtasks. These reminders can be customized to alert users at specific times or intervals, making it easier to stay on track.
Additionally, Taskade supports recurring tasks, allowing users to regularly set up reminders for repeated tasks.
Taskade integrates seamlessly with Apple, Outlook, and Google Calendars, with two-way sync available for Google Calendar. Users can synchronize tasks and reminders with their calendars to ensure all important dates and deadlines are visible in one place.
It also integrates with over 50 additional third-party apps, including to-do list apps, productivity apps, scheduling apps, and automated workflow apps.
Pricing (billed annually):
Free plan
Pro - $8 per user per month
Teams - $16 per user per month
Taskade has no free trial but offers a 30-day money-back guarantee on its paid plans.
Start using the best AI reminder app today
AI reminder apps are invaluable tools if you struggle to track tasks, appointments, and deadlines. By leveraging advanced algorithms and intelligent features, these apps keep you organized and help you manage your time effectively.
Ready to give AI reminder apps a whirl? Explore the top tools we've highlighted and choose the one that best suits your needs so you never forget to complete a task again.
Start by signing up for Motion’s 7-day free trial. Allow AI to plan your day, prioritize your tasks, and remind you of what's coming due.
