AI proposal generators will revolutionize proposal writing in 2024. These tools offer a blend of speed, intelligence, and customization in business communications.
In this article, we explore 10 AI proposal generator tools for professionals looking to streamline their workflow and improve their persuasiveness. Not only that, but we’ll also dive into AI capabilities that can transform how you create and manage proposals.
What is an AI proposal generator?
An AI proposal generator uses artificial intelligence to automate and improve the creation of business or project proposals. It automatically generates content, organizes data, and tailors documents to meet specific client or project requirements.
An AI proposal generator’s ultimate purpose is to help make proposal writing easier, more accurate, and personalized for each business.
Why use an AI proposal generator?
Many businesses have turned to AI proposal generators to craft proposals, and for good reason. Here’s just some of what these tools can do:
Save time
When you have a tight deadline, what you want the most is more time. AI proposal generators can give you that extra time.
By automating the drafting process, you can quickly produce quality proposals tailored to your target audience. With the extra time on your hands that you get, your team can focus on other, more important work tasks.
Improve proposal quality
AI proposal generators can elevate the quality of your proposals through advanced analytics and data processing algorithms. They are programmed to create data-driven and persuasive proposals, making every proposal you produce well-researched and comprehensive. This gives you an advantage in the competitive business market.
Reduce errors
Humans make mistakes, especially when pressed for time or juggling multiple tasks.
Fortunately, AI proposal generators can minimize human error. They make sure your proposal’s formatting, grammar, and data representation are consistent and maintain a professional standard.
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This attention to detail not only improves the quality of your proposals but also demonstrates to clients your commitment to excellence without you having to burn the midnight oil to make it happen.
Make follow-up easier
Many AI proposal generators have built-in tracking features that notify users about proposal statuses. They send reminders for follow-ups and can even suggest optimal times to contact your clients.
This feature helps streamline communication with stakeholders, ensuring you stay on top of their needs and are engaging with them throughout the proposal lifecycle.
Who can benefit from an AI proposal generator?
Ninety-four percent of business leaders agree that AI will be important for driving success within the next five years. If you fall into one of the following groups, an AI-powered proposal generator might be one of your most useful AI tools.
Marketing teams
Marketing teams are a core group that uses AI. Among marketing professionals, 33% say AI saves them time, and 31% say it gives them insights into audience preferences.
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With insights into audience preferences, marketing teams can create professional proposals that will better resonate with their market. An AI generator can also quickly tailor different proposals for a diverse client base and help marketers respond to strategy changes with new proposal options.
Sales teams
Twenty-one percent of sales professionals use AI for their business operations.
Sales teams can benefit significantly from AI proposal generators because they can prepare personalized sales pitches and proposals quickly. AI accelerates the proposal-writing process and makes sure that each pitch aligns with the potential client’s preferences.
Freelance designers
Instead of getting bogged down with complicated and time-consuming tasks like formatting and content organization, designers can focus on what they do best — designing.
AI assistance also means designers can more effectively present their ideas, communicate their visions, and explain complex concepts to clients.
Project managers
AI proposal generators can help project managers create clear, concise project proposals, even with tight timelines and specific resource allocations.
Budget and resources can be hard for project managers to gauge. AI solves this problem by automating data analysis, predicting resource requirements, and optimizing timelines based on project objectives. As a result, project managers can simply focus on the progress of their projects.
Which parts of a proposal can you automate?
While many parts of the proposal creation process can benefit from AI, here are four key areas where AI proposal generators really shine:
Research
Automation:
AI tools can automate the research process by gathering and analyzing data from multiple sources. They use algorithms to search databases, internet resources, and internal documents to find the information you need.
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Benefit:
With comprehensive research done within seconds, AI not only saves you a lot of time but also gives you a comprehensive understanding of your subject, your clients’ needs, and industry trends. As a result, your proposal will be more relevant and impactful.
Writing
Automation:
AI uses natural language processing to generate coherent and relevant text from the data gathered during the research phase. AI proposal generators can adapt to and switch between different writing styles and formats, helping you create proposal copy that resonates with your audience.
Benefit:
AI writing guarantees consistency in tone and style. This means you’ll spend less time on content creation while still maintaining high-quality standards.
Formatting
Automation:
AI simplifies formatting for you, allowing you to predefine formatting styles and guidelines such as fonts, headings, spacing, and margins. This helps ensure your proposal aligns with best-practice standards and specific client requests.
Benefit:
In addition to reducing the amount of time you need to manually format your proposal, AI automated formatting gives your proposal a professional and unified look — which can make a significant difference in ensuring a good first impression.
Sending
Automation:
AI streamlines the tedious process of scheduling and sending proposals, accurately sending proposals to the intended recipients through integrated systems.
Some AI generators can even provide engagement analytics, enabling you to track your proposal’s performance and client engagement levels.
Benefit:
Automating the proposal-sending process guarantees timely delivery and allows you to track client engagement. As a result, you’ll be able to craft more effective follow-ups.
10 AI proposal generator tools
We evaluated over 20 AI proposal generator tools, focusing on their ability to automate key components of the proposal creation process: research, writing, formatting, and sending.
Based on factors like the extent of automation, user-friendliness, and integration capabilities, we’ve hand-picked the top 10 AI proposal generators that you should try in 2024:
1. ChatGPT — Best for research
ChatGPT garnered one million users just five days after launching in 2022.
While this AI tool offers many different functions, it leads in automating the research process for proposals. It uses advanced language models to synthesize and summarize information from a wide range of sources.
Pros:
- Great at gathering and processing large volumes of data
- Able to generate very detailed, well-researched content
Cons:
- Requires the user to give careful and specific prompts to provide optimal results
- Limited in producing industry-specific content without precise human input
2. Copy.ai — Best for quick content creation
Copy.ai is perfect for quick content generation, making it a go-to for businesses that have many proposals in their pipeline at once. It uses machine learning to analyze content and generate new material based on users’ input.
Pros:
- Has a user-friendly interface with customizable tones and styles
- Actively asks for user input and quickly generates content
Cons:
- Limited control over the structure and flow of the generated content
- Generated content may lack originality due to predefined rules or patterns
3. Jasper — Best for versatile content styles
Jasper is known for its ability to produce high-quality, natural-sounding proposals. It also offers a wide range of content types to choose from, such as long-form articles or marketing copy.
Pros:
- Supports Grammarly for enhanced writing quality
- Offers a variety of content types
Cons:
- Struggles with overly technical topics
- May generate unreliable content that requires human fact-checking and validation
4. Rytr — Best for small business owners and content creators
Rytr offers simplicity, speed, and affordability, making it a popular choice for small business owners and content creators who need help creating a range of content types. It even offers a free plan.
Pros:
- Offers multiple pricing plans to fit any budget
- Supports over 30 languages and 22 tones
Cons:
- Free plan includes only 5,000 characters per month
- Lacks enterprise-level features, depth, and scalability
5. Grammarly Business — Best for collaborative writing
We’re all familiar with Grammarly for spell-checking and grammar correction. But Grammarly Business takes things to the next level by allowing users to integrate with a company style guide.
Grammarly Business helps create proposals that are consistent with the desired brand voice. For businesses that require collaborative writing, it also ensures that each part of the proposal is consistent in voice and tone. Finally, it suggests better word choices and sentence structure to improve readability.
Pros:
- Advanced grammar check and style guide customization
- Integrates with different platforms, including Windows, Mac, and Chrome
Cons:
- More expensive than other options
- Users spend more time managing and granting specific access to teams
6. Writesonic — Best for diverse content creation
Whether you’re writing a proposal for a new client acquisition or a product launch, Writesonic has you covered.
Writesonic is great at generating appropriate and engaging proposals for diverse business needs. It also supports copywriting for other business content, from blog posts to product descriptions and social media ads.
Pros:
- Can produce multiple content types
- Offers a free trial with a higher word limit than other AI generators
Cons:
- Content can be repetitive and require editing
- Some features, like image generation, still have bugs
7. Zoho CRM — Best for comprehensive business management
In addition to being an AI proposal generator, Zoho CRM provides features for managing customer relationships, sales, and marketing. It is also highly flexible and customizable, making it ideal for businesses of any size. Furthermore, it offers predictive tools and an AI assistant to help complete tasks.
Pros:
- Centralized platform for different business functions
- Integrates seamlessly with over 500 business applications
Cons:
- Steep learning curve, particularly for new AI users
- Mixed customer support reviews regarding service quality
8. Anyword — Best for content optimization
Anyword can produce content that sounds human due to its combination of social graphs, machine learning, and natural language processing. Its machine learning model is continually trained to ensure it keeps learning. On its website, it claims to be able to boost business by 30%.
Pros:
- Allows for a high level of customization
- Offers predictive scoring to help users select the most effective proposal variations
Cons:
- Content can be repetitive when using the same keywords or phrases.
- Requires the user to carefully monitor and make adjustments to the content produced
9. HyperWrite — Best for AI-powered document creation
HyperWrite’s AI proposal generator is designed to create comprehensive business proposals. It uses advanced AI models, like GPT-4 and ChatGPT, to generate detailed proposals that include objectives, timelines, budgets, and other essentials.
Pros:
- Suitable for beginners and those looking for AI assistance
- Provides efficient and accurate auto-suggestions
Cons:
- Limited in generating longer, more complex content
- Output quality may not match that of other advanced AI tools
10. Writer — Best non-GPT AI text generator
Writer, which is marketed toward enterprises, doesn’t rely on GPT-based models. It offers more transparency and less controversy because it allows users to inspect its training dataset and model weights to ensure data integrity.
Writer is especially adept at following brand voices and style guides — even correcting text written by humans based on set rules.
Pros:
- Offers the option to host on private servers
- Helps ensure legal compliance and checks for unsupported claims
Cons:
- Output quality may not match that of other advanced AI tools
- Some features, such as the chatbot, are less useful than those of GPT-powered apps
How Motion’s AI capabilities enhance the proposal-planning process
While AI proposal generators can significantly simplify proposal creation, a 2023 Stanford report suggests that capable language models still struggle with reasoning and complex task planning.
This is where Motion steps in. Motion bridges the gap in strategic and logical planning by enhancing the entire proposal-planning process.
Specifically, here’s what Motion lets you do:
Save templates
With Motion, you can quickly create and save customizable templates for tasks and projects. This feature can save you time down the road, as it standardizes proposal creation, ensuring consistency and efficiency.
Automate processes
According to Standford’s AI report, 39% of businesses say their most used AI feature is process automation.
Motion automates manual tasks, like task prioritization and notifications. This significantly reduces manual effort and saves time and labor costs so that you can focus on aspects of the proposal that require more human input.
Track progress
Motion offers Gantt charts and personalized dashboards to help you better manage project proposals. These tools simplify progress-tracking for proposals and allow you to see exactly which stage your proposals are at.
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Motion’s progress tracker also improves team communication, as it ensures everyone on the team is aligned in achieving the proposal’s objectives. Moreover, for technical proposals that require careful cross-checking, your team can leave notes on project boards to correct or validate the generated content.
Facilitate team collaboration
With Motion, you can centralize team communication and document management in one place. You’ll be better able to allocate resources in proposal planning when you know each team member’s responsibilities and task priorities.
Maximize your proposal-creating abilities with Motion
Pair your AI proposal generator with Motion AI to simplify the proposal planning and creation process. Sign up for a 7-day free trial.
