Streamline Your Workflow Like Never Before
At Motion, we’re all about helping you save time and focus on what truly matters. That’s why we’re excited to introduce Task Defaults, a feature designed to make task creation faster, more consistent, and tailored to your workflow.
With Task Defaults, you can pre-configure the fields for your tasks so that every new task is set up exactly how you want it—right from the start.
What Are Task Defaults?
Task Defaults allow you to customize the default settings for new tasks in your workspace. This includes:
- The workspace and project where tasks will automatically be created.
- The default assignee, status, and priority.
- Pre-set labels to categorize tasks with ease.
- Options to auto-schedule tasks at the time of creation.
- The default duration of tasks (e.g., 30 minutes, 1 hour).
- The schedule tasks follow—such as work hours or a custom timeline.
- Flexible start dates and deadlines using relative date options.
These settings ensure that every task is consistent with your team’s workflow, reducing manual updates and keeping everyone on the same page.
How Task Defaults Work
1. Set the Foundation
Start by selecting the workspace and project where your tasks will live. Whether you’re managing marketing campaigns or development sprints, Task Defaults ensure your tasks land in the right place every time.
2. Assign and Prioritize
Pre-assign tasks to a team member and define the default status—such as ‘To Do’ or ‘In Progress’—to align with your processes. You can also set a default priority level to keep the most important work front and center.
3. Categorize with Labels
Add default labels to classify tasks instantly, making it easier to filter and organize them within your projects.
4. Save Time with Auto-Scheduling
Enable auto-scheduling to let Motion handle task placement on your calendar. This ensures tasks are scheduled at creation time, seamlessly integrating them into your day.
5. Customize Duration and Schedules
Set a default duration for tasks, such as 30 minutes, to fit your typical workflow. You can also choose a specific schedule for tasks—for instance, keeping them within work hours or adjusting them to a custom timeframe.
6. Flex Your Dates
Take advantage of relative dates to pre-set start dates and deadlines. Whether you want tasks to begin today, tomorrow, or next week—or need deadlines to align with this week or next month—Task Defaults has you covered.
Get Started with Task Defaults
Setting up Task Defaults is quick and easy:
- Head to the Task Defaults section in Motion’s settings.
- Configure your preferences for workspaces, projects, and task fields.
- Save your settings and watch as every new task is created just the way you like it!
Transform Task Creation Today
Ready to take your task management to the next level? Task Defaults is here to simplify your workflow, save you time, and bring consistency to your projects.
Try it out in Motion today and experience how effortless task creation can be!
